Executive Assistant, Tech

  • G&A
  • Greater Seattle Area
  • Full Time
Flexe delivers enterprise-grade technology to deliver innovative eCommerce fulfillment, retail distribution, same-day delivery, and network capacity programs to the Fortune 500. Ready to join the team transforming the $1.6T logistics industry?
We are seeking a self-motivated, well organized, resourceful, and exceptionally bright Executive Assistant with a history of high performance to support a C-level executive and their VP directs. 
This role requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and meet tight deadlines, all while juggling multiple, timely requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with leaders and the ability to earn trust are important. This role reports to the Manager of Corporate Services, under the HR org.  The Executive Assistant will ramp quickly in a fast-paced, goal-focused environment, while maintaining great flexibility, a sense of humor and composure.

What you'll do:

  • Effec­tive­ly man­age a C‑level executive’s office.
  • Part­ner close­ly with the CEO’s office and oth­er C‑level exec­u­tives’ offices.
  • Effi­cient and accu­rate man­age­ment of com­plex cal­en­dar and scheduling.
  • Trav­el man­age­ment for exec­u­tives and group lodg­ing as needed.
  • Man­age expense reporting.
  • Orga­nize, pri­or­i­tize and appro­pri­ate­ly han­dle time-sen­si­tive, con­fi­den­tial infor­ma­tion and ensure action required is addressed in a time­ly manner.
  • Orga­nize, exe­cute, and assist with team activ­i­ties (staff meet­ing agen­das, all-hands meet­ings, lead­er­ship off-sites, org Sum­mits and team social events).
  • Track and help dri­ve com­ple­tion of key actions, projects, and fol­low-up on out­stand­ing items.
  • Act as a liai­son for lead­er­ship direct reports, skip-lev­els and over­all org.
  • Doc­u­ment writ­ing, edit­ing, and readiness.
  • Up to 15% trav­el required. 

Does this sound like you?

  • 10+ years of expe­ri­ence assist­ing at the exec­u­tive level.
  • His­to­ry of man­ag­ing mul­ti­ple com­plex cal­en­dars and sched­ul­ing with diplo­ma­cy and discretion.
  • Pro­fi­cien­cy in G Suite.
  • 5+ years of expe­ri­ence man­ag­ing suc­cess­ful internal/​external meet­ings and events.

Preferred Qualifications:

  • His­to­ry of part­ner­ing with oth­er admin­is­tra­tive and cross-func­tion­al team members.
  • A strong apti­tude for learn­ing; is curi­ous and asks effec­tive questions.
  • Abil­i­ty to con­sis­tent­ly exer­cise good judgment.
  • Have fun and help oth­ers do the same.
  • Impec­ca­ble atten­tion to detail.
  • Strong orga­ni­za­tion­al and com­mu­ni­ca­tion skills.
  • Abil­i­ty to build effec­tive work­ing rela­tion­ships and earn trust.

Ben­e­fits

The ben­e­fits pack­age at Flexe is thought­ful­ly designed to help peo­ple lead healthy lives in and out­side of work.

  • Health ben­e­fits for individual:
    • Den­tal and vision are cov­ered 100%
    • Med­ical is cov­ered 100% for HSA or a tiny pre­mi­um for PPO.
  • 401k Match­ing Program
  • Inter­net Stipend, while we’re 100% work from home
  • $300 Work from home office reimbursement
  • 20 days of PTO13 Total Holidays
    • 10 com­pa­ny hol­i­days (We’ve added June­teenth to our list of hol­i­days observed)
    • 2 float­ing holidays
    • Take your birth­day off!
  • Paid Parental Leave & Bereave­ment Leave
  • Paid Vol­un­teer Time
  • Indus­try learn­ing ini­tia­tives with talks, demos, site vis­its. Etc.

Work­ing at Flexe

Here are a few perks that make day to day work at Flexe even more enjoyable:

  • Choice of Mac­Book or PC and mon­i­tor set­up, and height-adjustable stand­ing desk
  • Locat­ed in his­toric Pio­neer Square; restau­rants, bars, shops, and mass tran­sit hub
  • Phil­an­throFlexe pro­gram. A quar­ter­ly pro­gram where we give back to the com­mu­ni­ty through vol­un­teer work, fundrais­ing dri­ves, etc.

We look forward to hearing from you.